Risk management is about securing yourself against future law suits. Risk management is a problem faced by all businesses and companies. Because all companies are faced with risk management it is important to implement the right measures to reduce your risk.

Risk management with Omina’s software solutions
 

Risk Management is no longer an issue because with Omina’s secure software solutions complete and accurate recording is now possible.

How? With Omina files are digitally time and date coded. These files can comprise of a single channel (i.e., digital hand written notes) or multiple channels (i.e. digital hand written notes as well as digital recorded voice). A voice recording can be by telephone, microphone, pocket recorder or face to face etc. You can also add any other channel type as long as it can be captured digitally - Omina has absolutely no limits. Because all recordings are part of a single .omina file, you are now able to interact among them. For example, if you click on a digital hand written note, it will bring you to that exact point in time where the verbal recording took place. Alternatively, if you click on the verbal recording it will bring up the notes taken at that time.

The simple thing about Omina’s software solutions is that you do not have to change the way you are currently doing things. Instead of using a regular pen and paper, you change to a digital pen and paper. This allows an electronic version of your notes to be synchronized by the software. Because everything is recorded and stored digitally you don’t have to worry about it taking up any space. This also means that the file is now searchable, as you have created an index with your written notes. If you prefer to also transcribe the voice recording, this will now make the voice recording fully indexable.

Now with Omina’s software solutions risk management is made easier because in case of a dispute you are now able to search and retrieve your recording. The file can be fully protected so that there can be no alterations made. Thus making risk management a part of your normal routine without even having to think about it.

What is knowledge management and why does it apply to your profession?
 

Knowledge management is a vital part of today’s living. At the moment we have a vast amount of knowledge that is not being captured or used to its full potential. Information is being transferred and exchanged at a faster rate than ever and we want to make sure that what we know is current and most importantly accurate.

Knowledge management with Omina’s software solutions
 

Omina takes knowledge management one step further. You are no longer limited by having various forms of information scattered in different locations. Omina enables all relevant information to be located in one .omina file.

How?  With Omina it‘s possible to record a verbal communication (e.g., a lecture or verbal presentation). Then we can add any presentations which may have been involved such as a video recording or PowerPoint presentation, as well as any loose-leaf information (handouts or digital hand written notes). You now have the complete information you have just received. All this information is stored into one file and time and date coded. This means that you are able to review any or all of these documents/recordings at any time.

Because the file is digital you are able to transfer it electronically, now expanding the knowledge further. Also, with Omina it is possible to add more information to the file. This information can also be by any digital form, including hyperlinks, video, documents, digital hand written notes, voice recordings, images, etc. This means that you, or a third party, can now add more depth to the knowledge.

What restrictions are there with the way things are now?
 

No matter how fast someone can write or type not every word is going to be recorded, especially if there is a discussion. Usually main points are written down, which is decided by the note taker. As a result information is lost. This can become a large problem if a decision has been made but not recorded correctly.

How Omina makes your life easier!
 

The solution is to record and capture everything that is said in the meeting. This can be done by digitally recording what is being said using a PC or portable recorder. At the same time, the note taker can continue to write down the main points of what is being said. The notes are cross-referenced to the recorded conversations in real time. This means that when the minutes are written down, later the note taker can click on their main points and refer back to what was actually said at the time, and not what they can recall. The minutes can be distributed electronically along with a recording of the entire meeting to all parties. There is no longer a dispute of what was said, because everyone has a summary written along with the actual meeting. If a dispute were to arise then one click on the minute point will retrieve the verbal conversation. There is now clarity in what was actually said and decided.